MARIGOLD FINANCE
PRIVATE · AUTHORIZED ACCESS ONLY
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FINANCE

Add Expense

Add Income

Type the amount, tap a category — saved instantly with today's date. Need the full form?

Add an entry

Entries

Tap a row to attach the receipt photo and enter the actual expense — the excess computes itself.
DateReq No.CategoryAccountDescriptionAmountStatus

Cash Flow — Last 6 Months

Income by Source — Last 90 Days

Every income stream in one view — salary auto-logs on the 15th and 30th; interest and other earnings appear as they're recorded.
Accounts and net worth now live on the Balance sheet — open it from More.
The business numbers — yours and Noran's only. Susane keeps her GM view in the company app; everyone else sees counts, never pesos.

Revenue by month

MonthDeals wonRevenue (net)vs target
Revenue counts a deal in the month it was won, at its payable net (contract − inspection fee − discount, VAT excluded) — the same basis the company app used, including the migrated January–April wins. Only the pipeline leaves out migrated records.

Cash In vs Out — Last 6 Months

Cash In by Account

Expenses by Type

Monthly

MonthIncomeExpensesNet

Per business

EntityIncomeExpensesNet

Assets

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Liabilities

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Jim's desk (bookkeeper) — requests arrive here fully approved (CFAO → COO); he makes the transfer in the bank, then marks it released. He can also file his own. Oversight view for you.

File a budget request

Goes to the CFAO, then the COO. Once both approve, make the BPI transfer, mark it "Made in the bank", and after the bank approvals press "Released" — the expense records itself.

Requests

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Two desks now (2026-08-19): Jao (CFAO) clears stage 1 — budget + pricing; Noran (COO) clears stage 2. Only then does Jim touch the bank. You step in to break deadlocks.

Waiting for your approval

Check the quotation before approving — pricing is part of the approval. Rejections require a reason; the requester reads it.
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With the other approver

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Decided

Jim's desk (bookkeeper) — receipts settle what was released. Oversight view for you.

Record a cash release

Money handed to a person to spend — stays red until receipts (or returned cash) cover it. Releases from approved requests appear here automatically.

Liquidations

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The imprest cash box — sits with Jim (treasurer); Jao can also record. Cash releases and cash reimbursements subtract by THEMSELVES; the Replenish button tops it back to the target from BPI Corp. Box + receipts = target, always. Oversight view for you.

Imprest cash fund

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Cash releases and cash reimbursements subtract from this fund automatically. Record RETURNED cash as a Cash IN entry below (e.g. "cash returned — Wax, liquidation #12").

Petty cash entry

Entries

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Jao's collection list (CFAO) — oversight view for you.

Clients with outstanding balances

Won projects with money still to collect — live from the company system. Balances drop automatically when you confirm payments.
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Cross-check with the Project Masterlist

Every lined-up project (not Completed / Cancelled) is matched to its deal: contract, confirmed payments, and the Balance Due the company app carries. A project whose client still owes but has no Balance Due is invisible above — the gaps are listed here so they can be fixed in the company app.
Jao's queue (CFAO) — he verifies and routes each payment. YOUR only move here: confirm payments routed to → Personal bank (CEO); leave the rest to him.

My budget requests

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Record a client payment

For payments that arrived as chat screenshots or straight to a bank account — anything the portal and email didn't catch. This LOGS it for verification: it appears in the queue below within a minute, then you route it to the right bank as usual.

Payments to verify

Client payment proofs from the portal, email, and the team. Confirm sends the client their official receipt and updates every balance; Reject tells the sales team why. Processing happens in the company system within a minute of your decision.
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Cash pending remittance

Cash received by staff that hasn't reached the company yet — tap Received once it's in your hands.
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Recently processed

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Zen's desk (Payroll). She runs the cut-offs; you only look. Field crew is NOT here — deferred until the subcon structure is settled.

Budget requests

Needs money for payroll operations or the office? File here — it goes to Ma'am Jao, then Ma'am Noran, then the bookkeeper releases it. Attach the supplier quotation; if receipts are required, photograph each one here after the release.
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Pay periods

or pick another date:
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Deduction schedules

Loans and advances amortized per cut-off. Amounts here fill the ledger's deduction columns automatically on each pay period.
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13th-month pay (PD 851)

Accrued = 1/12 of basic salary earned this year (basic + paid leave + unworked holiday; OT and premiums excluded). Counts finalized cut-offs only — the December payout budget, visible all year.

Government reports

From finalized cut-offs only. The consolidated sheet carries SSS, PhilHealth, Pag-IBIG (EE + ER shares) and withholding tax per employee — ready for filing or for Jim.

Employees

NamePositionMonthly ₱Meal/cut-offBank acct

Conrad history import

Pulls Conrad's income & expenses from the nightly Airtable mirror in this same database. Safe to re-run any time — it updates instead of duplicating.

Activity log

Every edit, approval, release and confirm, with who did it. "Others only" hides your own rows and the system sweeps — what remains is what other people did.
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Accounts

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